Maximo Reporting

Some of the most common difficulties we hear in plants that are using a CMMS (computerized maintenance management system) are that it is hard to use the computer to find parts in the Storeroom.
There are a couple of reasons for this.
The first reason is that data has not been consistently entered. It is essential that the people who name stock parts are fully trained to use a structured naming process and that they understand how the computer system processes searches. This training is often well done, and typical data-entry errors are inconsistent naming, information (such as part numbers) entered in the wrong field, and so on. Commercial "data cleansing" may also make it more difficult to find parts because it removes trade names which are frequently used by tradesmen and supervisors to describe common components.

The second reason for searching difficulty is lack of good search functionality in maintenance computer systems. Many are limited to single-field, single-string searches, and to even navigate to the search entry screen and to enter search information correctly is sometime beyond the ability of mechanics and other infrequent users.

Before you re-name all your stock or replace your maintenance computer, there are tools available that address these search problems.

And remember that, for process equipment, the best way to find parts is through good spare parts lists (sometimes called "Bills of Materials"). However, most infrastructures, which also require maintenance, will not have a list of spare parts.

Inefficient inventory management can interfere with company’s profits and customer service.
It can cost a business more money and time. Current inventory management systems may record data, however may not interact.

Some of the challenges that can be addressed:

• Stock-outs, Overstock, Fluctuating demand
• Inventory tracking & alerts
• Complex supply chains & long lead time



The Solution:
• Maximo, the Enterprise Asset Management Solution from IBM enables Asset Intensive organizations to manage inventory.
• It assists you to track inventory transactions to help streamline parts and materials management.
• Optimize and plan inventory to more accurately meet maintenance demand, making the right parts available at the right location, at right time & at less cost.

Business Benefits of Effective Inventory Management:

• Reduce stock-outs, and carrying costs.
• Maintain proper records and reports.
• Get alerts and notifications at reordering level.
• Classify Inventory and know its importance.
• Identify & remove obsolete inventory to reduce costs.
• Know how much to order and when to order.

Maximo Workflow provides a means of electronically reproducing your
business processes so that they can be applied to Maximo records. Using
Workflow to manage records lets you do the following:

• Consistently apply your business practices to Maximo records.
• Manage the movement of a record through a process from start to finish.
• Route a record and appropriate instructions to the appropriate individual(s)
so that they can act on it.
• Ensure that individuals act on records assigned to them in a timely manner.
• Guide users through their interaction with a record.
• Ensure that an audit trail exists for each record and process.

Maximo Workflow is an integrated part of the Maximo software and includes
the following capabilities:

• Workflow processes and their supporting records are at the System level in Multisite, and therefore can be used for all Organizations and Sites. You can design processes or sub processes that are Organization or Site specific through the use of logical branching.
• You can create a Workflow process for any Maximo business object (MBO). Because all Maximo applications are associated with MBOs, you can build Workflow processes for any application, including cloned and custom applications.
• A record can be routed into a Workflow process automatically or manually.
• When a process task requires a user decision, Maximo can automatically assign the record to a role that resolves to a person group, person, or delegate (alternate) at runtime.
• Assignees can receive notifications of assignments in their Workflow
• Inbox, or via e-mail, eliminating the need for users to search for their assignments.
• You can specify a delegate when workers are unavailable.
• Workers or administrators can reassign Workflow tasks.
• Assignees can link from their Workflow Inbox directly to the assigned record.
• When a process requires user input, Maximo can display a dialog box with a menu of context appropriate options specified in the process.
• When a process requires user interaction, Maximo can direct a user to a specific application, tab, or action.
• Maximo can automatically move a record through a step in a process if there is only a single choice of actions.
• You can define a time limit for completing a task, after which Maximo can escalate the record.
• You can specify at what point in a process Maximo should generate e-mail notifications.
• Workers or administrators can stop a process instance and remove a record from the control of Workflow.
• A Workflow process can run an executable program (batch file or .exe) stored on a local server in the Maximo directory.
• A Workflow can execute a custom JavaTM class.
• A Workflow process for one type of Service Desk record, for example a service request, can launch a process for another type of record, for example an incident.
• A Workflow process can contain sub-processes, for example, for different subcategories of records, or records from different Sites.